Look what other fuel marketers are saying about FleetPanda!

FleetPanda
FleetPanda for Transport Wholesale

Logistics and dispatch problems, solved.

Bulk fuel delivery is often error-prone with slim margins. FleetPanda is a customizable logistics platform for petroleum marketers. It automates tasks from pricing to invoicing, enhancing efficiency, reducing errors, and improving customer experience

Automate high touch processes

Automate repetitive tasks like pricing, fees, order handling, driver management, reconciliation, and billing to remove manual work. Free up over 3 hours for your dispatchers, drivers, pricing managers, and billers, allowing them to concentrate on activities that promote growth and efficiency.

Accurate, Same day invoicing

Sync dispatch and accounting so you can finish reconciliation and billing as soon as the delivery in the field is done. No more back-dated invoices. Get paid faster and improve cashflow.

More visibility, less chaos

Bring all your business lines - transport, tank wagon, wethosing, lubes, propane and more in one screen. 
Integrations with tank monitors and back-office software also ensures that all your data and teams are in-sync in real time.

FleetPanda’s features for transport businesses

Fee management
Define various kinds of fee structures such as flat fees, % fees, range fee(based on time, distance, quantity) .
FleetPanda automatically calculates and applies fees to orders directly which drastically reduces the time spent by billers and dispatchers. For example, freight fee for the distance that the driver has to travel or the the time their driver spends at the terminal is auto tracked and calculated.
All this information is also sent automatically to the back-office system. So there is a centralized platform to add, manage and track fees.
Reconciliation
FleetPanda offers a truck balancing system, which helps track and manage inventory during shifts. This feature provides details about the inventory at the start of each shift, deliveries, product distributions, and truck returns at the end of trips.
This is done using automatic BOL linking. When a driver Loads, Delivers and then Completes an order, the Load and Delivery Orders are Auto- Linked.Dispatch thenverifies it. If the system flags the Load and Delivery Order with issues, BOL is manually updated.
With this teams get multiple benefits: Easily track BOL consumption thus saving 3 hours of reconciliation time per user. Since this process is automated, it reduces human error while simultaneously speeding up billing.
Pricing
2-click import of fuel prices from DTN, OPIS and spreadsheets to easily manage prices in one place.
Fleetpanda takes in fuel price, auto-calculates quotes by adding the taxes, margins, freight fees etc, based on the customer contracts and auto-applies it to delivery orders. Pricing Managers can specify the top 3 terminals and loading racks for each order for the dispatcher/driver to choose from.
On the invoicing side, we seamlessly sync pricing, shift details, and BOL data to your back-office.This enables you to do instant or same day invoicing and cuts the time required to create a invoice, by half. It also means that there will no longer be incorrect deliveries, suboptimal pricing, or billing disputes.
Driver management
Drivers have all the key information loaded into the app like pre-trip and post-trip activities, schedule for the day, supplier details, and other delivery-related instructions. So there’s no jumping on back-and-forth calls with dispatchers.
The app allows drivers to capture BOL images, digitally record customer signatures, and hand over printed delivery tickets to customers. They can enter notes for dispatchers to see, even create orders themselves if the customer places the order with them directly. Icing on the cake? They can do all this offline when there is no cell service using the offline mode!
Every asset/vehicle/equipment has a QR code which drivers simply need to scan to pull out all details and enter the gallons. While fuelling multiple vehicles, drivers don’t have to worry about remembering which vehicle they’re fuelling.

Other features that might interest you:

  • Recurring order automation
  • Weekly shift planner
  • Rental asset management
  • Business Intelligence and Analytics
  • Loading, extraction and transfer orders
  • Customer Portal
  • Lubricants module
  • Back-office and tank monitor integrations

What some of our Transport customers have to say:

FAQs

I have other business lines in my business and I want all of them on one screen. Is that possible with FleetPanda?
Yes! FleetPanda is a unified logistics platform that brings together all your business lines into one cohesive platform. All kinds of fuel, lubes (including packaged delivery), propane, tank wagon and wethosing, ruck and trailer and ofcourse transport – all of it can be done in one place instead of taping together 4 different systems that don’t play well with each other.
Yes it does! We have ready-to-go integrations with
  • Back-office systems like Quickbooks, PetroleumRX, NetSuite, iRely, PDI, DM2
  • CRM like Salesforce
  • HRIS like Kronos and ADP
  • Tank Monitor like Annova, SmartTank, Wesroc and Ecogreen.
  • Fuel Pricing Software like DTN and OPIS
We also periodically build custom integrations for clients should they need it.
Dispatch Dashboard: See driver locations, daily schedules, and order status in real-time.

Driver App: Uber-like app to automate driver workflows.

Order Management: Create, assign and manage all order types from one platform. Automate order creation for recurring orders, and tank fill-ups.

Billing & Invoicing: Sync dispatch and accounting systems and generate accurate quotes and invoices in half the time.

Pricing Automation: FleetPanda automatically generates quotes, applies them to delivery orders, and syncs to your back-office system to generate invoices.

Customer Portal: Send out branded delivery tickets that captures all order details to customers in real-time and give them access to a customer portal.

Reporting & Analytics: Get the business Intelligence data you need to make better decisions.

Integrations: Sync dispatch with back-office software like accounting systems, CRMs, HRIS software etc and also with tank monitors and LCR meters.

Transport businesses have lots of data in disparate systems and it’s essential to manage that data to take better decisions. We have a number of off-the-shelf reports that you can use to gain more visibility and make better decisions both at the macro and micro level. We can also create custom reports so everyone in your business can see the metrics that are important to them.

FleetPanda is built by a team that used to be fuel distributors, not long ago. We didn’t just acquire our solution; we built it from scratch with passion and dedication. There are mainly six reasons:

  • People behind the platform: We’re proud to be led by a unique mix of engineers from Silicon Valley and ex-Fuel Distributors. We know where the shoe pinches and how to make it right.
  • Cutting-edge tech: Run your business with Amazon & Uber-like tech. FleetPanda’s cloud-first, smartphone-centric approach eliminates on-prem hassles. Our bi-weekly product updates constantly elevate your operational efficiency.
  • Customisation: Our product and implementation team is flexible and ready to adapt to the way you do business. You won’t have to change your business processes for our software.
  • All Business Lines Supported: Whether it’s Tank Wagon, Wet Hosing, Truck & Trailer, Transport, Lubricants, or Propane – FleetPanda has you covered, ensuring everything runs smoothly and efficiently.
  • Go live in weeks, not months: You can start using our system in just 2-4 weeks. We don’t make you pay and wait for months to get started.
  • 24*7 Support: Our support team responds in less than 10 minutes. Every time. We’re always ready to help you out.
We come to your workspace to train your team and ensure you’re set up for success and that your team is comfortable and happy to adopt to the new platform. We’ll work with your back-office team to clean the data and integrate your systems. We’ll work with your dispatch team to ensure they’re comfortable with the system. We’ll also drive around with your drivers to ensure they’re comfortable using the app.
FleetPanda empowers dispatchers with
  • Real-time visibility on everything – the status of every order, driver location and capacity, fuel left in every compartment of every truck, daily schedule and so much more so you don’t have to keep calling people up to get updates.
  • Ability to easily communicate with a driver through the driver app and change plans on the go.
  • Automatic order creation for recurring orders, and assets with tank monitors. This drastically reduces the time spent on manual tasks for creating and managing orders, thus reducing overtime and lets them focus on activities supporting growth and expansions.
No matter how complex your billing scenarios and customer contracts are, FleetPanda ensures you have all the information you need in real-time right in your back-office software.
FleetPanda has tight integrations with accounting software which ensures all the data you need – whether it’s pricing information from pricing managers, order information from dispatchers, or delivery information from drivers – you get all of it without asking for it or searching for it, in one place, your accounting system! Real-time data flow between the Fleetpanda to accounting system ensures that you can generate an invoice as soon as the order is done without having to wait for the driver to return, thus increasing cashflow. FleetPanda also makes reconciliation a breeze.
Each pricing manager can save around 3 hours daily with FleetPanda’s automated pricing workflows that eliminate the need for mundane manual tasks like mapping customer contract details to daily fuel price to create quotes. FleetPanda also reduces the chances of human errors. Some automated workflows include:
  • Directly import fuel rates from various sources through a CSV.
  • Customer contracts once created, can be auto-mapped to everyday fuel rates and are applied while creating a delivery order. Pricing Managers can specify the top 3 terminals and loading racks for each order for the dispatcher/driver to choose from.
  • Quotes can also be automatically generated – FleetPanda calculates and adds in details like taxes, margins, freight fees, etc.

Gain an edge over your competition with FleetPanda