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From the rack to the invoice. One system.

Broad across your operation, narrow about the industry. Dispatch and routing, sourcing and contracts, pricing and fees, leased equipment, sales, drivers, meters, reconciliation and reporting — all built for fuel. We are not your accounting system; we connect to the back office you already run.

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See the checklist

The problem

What fuel operations actually demand

Five everyday demands shape what we build. Each is a fact about fuel operations, and each answer is something you can check in a demo.

The truck does not start empty

What a compartment carried last night matters this morning. Our routing engine carries product history into the plan and works around compartment compatibility and the priorities operations sets.

Explore fuel-aware routing

Gallons come off the register

The quantity on the ticket must match the meter. Register integration captures delivered gallons electronically, with a record the team can reconcile.

See meter-connected delivery

Two hoses run at once

Wet hosing and dual pumping are everyday work. Delivery streams need separate tracking so each quantity lands on the right customer’s ticket.

Explore the driver app

Terminal choice moves the margin

Sourcing decisions include freight, empty miles and truck and driver time — not just the rack price. Put delivered cost in view when the load is built.

Explore the dispatch board

It all has to reconcile

Orders, loads, metered deliveries and returns need one consistent record. Reconcile the shift and hand delivery data to your back office the same day.

See the back-office handoff

The model

Operations is its own layer

Your rack price data comes from your chosen feed. FleetPanda turns that data into sourcing decisions, supply contracts, allocations and customer pricing — then connects the rest of your operation to your back office.

Upstream

Rack price data

Keep your chosen rack price feed. FleetPanda reads that data and puts it to work across sourcing, supply contracts, allocations and customer pricing.

The operations layer

FleetPanda

Sourcing and contracts, pricing and fees, dispatch and routing, leased equipment, the sales app, drivers and meters, reconciliation and reporting. One fuel operating system.

Downstream

Back office & accounting

PDI Enterprise, DM2, NetSuite, QuickBooks. Keep your accounting system. FleetPanda connects it to clean delivery and reconciliation data.

Explore integrations

Keep the systems you trust. See how it all connects — and what it costs.

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How FleetPanda can help

Automatic Order Creation

The order should exist before anyone picks up the phone.

Most of your volume is predictable, and the rest arrives at the worst possible moment. Both should land in the system without a dispatcher typing them in.

Tank monitor Integrations

FleetPanda auto-creates orders when the tank monitor value reaches the custom threshold you set. Prevent run-outs and uphold keep-fill contracts with ease. We currently integrate with 8 tank monitor vendors, check out the details here.

Recurring Orders

Set up the recurrence rule once – just like you would in a calendar. And never worry about those orders again.

Customer Portal

Your customers can place orders, track deliveries, check order status and view historic order details – all in one place.

You can create all types of orders – load, delivery, transfer or extraction (pump-out) orders, create them all with just a few clicks.

Easy Routing & Dispatch

Plan the day around what is already in the truck.

A tank wagon loads once and delivers all day. The board has to know what is left in every compartment, not just where the truck is.

At all times, know the status of every order, location of every driver and the inventory in every truck. Track your drivers’ real-time location and customer ship-to in either a map or satellite view. See a list of all orders and their details – real-time status, order type, pricing details, product details, planned and delivered gallons, ship-to details, etc., in the order well.

Shift planner

Build each driver’s shift around the deliveries, loads and compartment inventory that make the day work. A call-in at 2pm? Re-sequence the stops, add the order or move it to another driver. Their phone updates before you have put yours down.

Weekly shift planner

See the week before it happens — who is on, who is off, and where the gaps are, while there is still time to do something about them.

Route builder

Plan the whole day against the objectives operations sets, then compare alternatives before putting trucks on the road. Account for what is already in the compartments, delivery windows and driver hours. Drawing routes by hand on the map is there for when you know something the engine does not.

The meter talks to us, so your driver does not have to.

Gallons come off the register and the asset comes off a scan. The less a driver has to remember, the less there is to argue about later.

Mobile driver app

An iOS/Android app that gives them delivery instructions, turn-by-turn navigation, integrates with LCR meters, printers, captures BOL, signature and has offline mode makes drivers’ lives a lot easier.

Monitor your drivers in real time

You can track drivers’ location, status of every order, the current inventory in their truck, and more at all times. No more back and forth texts or calls or binders or paper notes.

Communicate with drivers easily

Give instructions to your drivers easily using driver notes. Drivers can also add notes to deliveries in case they want to notify dispatchers about anything on the site.

Scan-fuel-repeat

Each asset is assigned a QR/barcode. Drivers scan it to know instantly which asset they’re at, which product it needs and exactly how many gallons of it. In customer ship-tos where there are many assets, if drivers don’t know where the specific tanks are, they can click on the geo pin and it’ll take them to exactly where it is.

Give your drivers the easiest day

Billing starts when the hose comes off, not when the paperwork arrives.

Delivery data that reaches accounting a week late is why invoices stall. It should get there while the truck is still out.

Back-office integration

Get all the BOL (Purchase Order) and delivery ticket (Sales Order) information into the back-office system without having to hand-key data or rummage through piles of paper and spreadsheets. We currently integrate with PDI Enterprise, DM2, QuickBooks Online and Desktop, NetSuite and more. To know more about the integrations click here.

Validate deliveries using card in-card out times, digital signature, digital billing and receipts, detailed notes, BOL pictures and asset pictures and more

Credit check

While an order is created, FleetPanda auto-checks if a customer’s credit status is below the set threshold. This way the billers don’t need to go through hundreds of orders a day.

Track and manage inventory during shifts. Get details about the inventory at the start of each shift, deliveries, product distributions, and truck returns at the end of trips. This transparency helps reconcile any discrepancies or changes made during a shift, ensuring accuracy and accountability in the process.

Reconciliation

Achieve same-day invoicing

Data & visibility

One record, read four different ways.

The dispatcher, the driver, the biller and the owner each need a different answer out of the same day. None of them should have to ask another person for it.

360° visibility for management. Get reports and real-time analytics so you can finally measure and see what is happening with your teams, so you can effectively manage them.

Dispatchers

know in real time where every driver is, what fuel and how much is available in each compartment of their truck, the exact status of every order, customer inventory level and so much more.

Driver

They have all the details they’d need to fulfill the order with the least amount of confusion. Whether it’s supplier details (e.g., top 3 suppliers for each order), order details (e.g., tank and product information) and customer details (e.g., POC’s contact number, geo-pin of the location) and any notes from the dispatcher.

They have all the delivery data they need piped into their back-office system without them having to do anything – BOL data, delivery ticket information, fee management and pricing details.

Back-office team

Auto Order Creation

Dispatch & routing

Driver app

Invoicing

Reporting

The order should exist before anyone picks up the phone.

Most of your volume is predictable, and the rest arrives at the worst possible moment. Both should land in the system without a dispatcher typing them in.

Tank monitor Integrations

Recurring Orders

Set up the recurrence rule once – just like you would in a calendar. And never worry about those orders again.

Customer Portal

Your customers can place orders, track deliveries, check order status and view historic order details – all in one place.

You can create all types of orders – load, delivery, transfer or extraction (pump-out) orders, create them all with just a few clicks.

Evaluate

Twelve things a fuel operating system has to do

Use this list to evaluate the work your business needs done. Ask for a demonstration of each capability.

Let sales price and quote new business in the yard, on a phone, without calling the office for a number.

Create orders from tank monitors, recurring rules and a customer portal.

Manage leased equipment alongside the rest of your fuel operation.

Plan a tank wagon day as one load drawn down over many metered deliveries.

Use rack price data for sourcing, supply contracts and allocations.

Route around compartment inventory, delivery windows, driver hours and operating priorities.

Give drivers delivery instructions, navigation and offline access in the app.

Capture gallons from the register and track separate pumping streams.

Reconcile loads, deliveries, compartment inventory and returns at shift level.

Check credit when an order is created and retain the decision record.

Send delivery and BOL data to the accounting system you already run.

Manage customer pricing and fees across your fuel business.

If whatever runs your business today does all twelve, you do not need us.

Don’t take our word for it. Bring the checklist and make us show our work.

Put us through the list

Honest fit

Where we fit — and where we don’t

Our specialisation is fuel, not a single function. The right fit depends on the way you want to run your business.

A fit if…

You deliver fuel — tank wagon, fleet fueling, on-site fueling, bulk transport, propane and heating oil, DEF or lubricants.

You dispatch compartmented trucks, run keep-full accounts, and meter deliveries in the field.

You want sourcing, pricing, sales, dispatch and delivery working off one record — without replacing the accounting system you already run.

You have tanks, pumps or meters out at customer sites that need tracking alongside the deliveries.

Your volume is growing faster than you want to add dispatchers.

Probably not us if…

A single vendor for books and trucks matters more to you than a dedicated fuel operating system connected to your accounting.

Your operation is small enough that spreadsheets still work comfortably. Moving is not urgent until the volume makes it worthwhile.

What changed for the distributors who built the middle layer.

2×

the business

Within two years of going live, one customer doubled the company — with same number of trucks.

20%

more gallons delivered

10%

lower operations cost

2 hrs

saved per day, on average

15%

lower fuel cost with route optimisation

25%

more deliveries per driver per day

Their numbers are their story. Let’s look at where the room is in yours.

Bring your bottleneck. Let’s talk.

FAQ

Questions we get

Does FleetPanda replace my back-office or accounting system?

Do my drivers need special hardware or handhelds?

How long does it take to go live?

What kinds of fuel delivery does it support?

We’re still on pen, paper and spreadsheets. Is that a problem?

What does industry specialisation mean?

Bring us the day you are dreading.

Walk us through your hardest operating day. We will show how FleetPanda connects the work across your fuel business — without replacing your accounting.

Book a quick demo with an expert today!