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FleetPanda’s Fuel Delivery Software for Fuel Distributors

Automation from the moment the phone rings or the email pings till the deliveries are completed and in the back-office system. FleetPanda has helped America’s top fuel marketers to ditch pen and paper and go fully digital for their operations.

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How FleetPanda can help

Automatic Order Creation

Tank monitor Integrations

FleetPanda auto-creates orders when the tank monitor value reaches the custom threshold you set. Prevent run-outs and uphold keep-fill contracts with ease. We currently integrate with 8 tank monitor vendors, check out the details here.

Recurring Orders

Set up the recurrence rule once – just like you would in a calendar. And never worry about those orders again.

Customer Portal

Your customers can place orders, track deliveries, check order status and view historic order details – all in one place.

You can create all types of orders – load, delivery, transfer or extraction (pump-out) orders, create them all with just a few clicks.

Easy Routing & Dispatch

At all times, know the status of every order, location of every driver and the inventory in every truck. Track your drivers’ real time location and customer ship-to in either a map or satellite view. See a list of all orders and their details – real-time status, order type, pricing details, product details, planned and delivered gallons, shipto details, etc in the order well.

Shift planner

Assign orders to drivers using a single drag & drop. See everything at one glance – each driver’s entire shift plan (for eg. their route, delivery and load details), compartment-level inventory in trucks, status of every order and so much more. Got an urgent call-in? Dispatchers can change the sequence of orders, add new ones, re-assign to others and drivers will get notified instantly on their app.

Weekly shift planner

Schedule out drivers for the week. See what every driver has got going on

Route builder

A lasso route builder which lets you create, update and delete routes in a map interface.

Mobile driver app

An iOS/Android app that gives them delivery instructions, turn-by-turn navigation, integrates with LCR meters, printers, captures BOL, signature and has offline mode makes drivers’ life a lot easier.

Monitor your drivers in real time

You can track drivers’ location, status of every order, the current inventory in their truck, and more at all times. No more back and forth texts or calls or binders or paper notes.

Communicate with drivers easily

Give instructions to your drivers easily using driver notes. Drivers can also add notes to deliveries in case they want to notify dispatchers about anything on the site.

Scan-fuel-repeat

Each asset is assigned to a QR/Barcode. Drivers scan it to know instantly which asset they’re at, which product it needs and exactly how many gallons of it. In customer shiptos where there are many assets, if drivers don’t know where the specific tanks are, they can click on the geo pin and it’ll take them to exactly where it is.

Give your drivers the easiest day

Back-office integration

Get all the BOL (Purchase Order) and delivery ticket (Sales Order) information into the backoffice system without having to handkey data or rummage through piles of paper and spreadsheets. We currently integrate with PDI Enterprise, DM2, Quickbooks Online and Desktop, Netsuite and more. To know more about the integrations click here.

Validate deliveries using card in-card out times, digital signature, digital billing and receipts, detailed notes, BoL pictures and asset pictures and more

Credit check

While an order is created, FleetPanda auto-checks if a customer’s credit status is below the set threshold. This way the billers don’t need to go through hundreds of orders a day.

Track and manage inventory during shifts. Get details about the inventory at the start of each shift, deliveries, product distributions, and truck returns at the end of trips. This transparency helps reconcile any discrepancies or changes made during a shift, ensuring accuracy and accountability in the process.

Reconciliation

Achieve same-day invoicing

Data & visibility

360° visibility for management. Get reports and real-time analytics so you can finally measure and see what is happening with your teams, so you can effectively manage them.

Dispatchers

know in real-time where every driver is, what fuel and how much is available in each compartment of their truck, the exact status of every order, customer inventory level and so much more.

Driver

They have all the details they’d need to fulfil the order with the least amount of confusion. Whether it’s supplier details (for eg: top 3 suppliers for each order), order details (for eg: tank and product information) and customer details (for eg: POC’s contact number, geo-pin of the location) and any notes from the dispatcher.

They have all the delivery data they need piped into their backoffice system without them having to do anything – BOL data, delivery ticket information, fee management and pricing details.

Back-office team

Automatic Order Creation

Easy Routing & Dispatch

Give your drivers the easiest day

Achieve same-day invoicing

Data & visibility