Deliver today. Invoice today.

Delivery tickets and BOLs flow from the truck to your back office - priced, matched to the load, ready to bill. No paper tickets, no re-keying, no waiting for the weekend.

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Check Pricing

Catch the over/short the same shift.

Loaded, delivered, retained — reconciled per product, per compartment. A variance shows up tonight, not at month-end.

One entry, made by the meter.

The meter fills the delivery ticket; the ticket flows to accounting. No one re-types the gallons, so no one gets them wrong.

Invoices that don't bounce back.

Right gallons, right price per the contract, backed by the BOL image and signature. Disputes stop before they start.

How a shift becomes an invoice

Reconcile the shift like a ledger. Start inventory, loads, deliveries, retains, adjustments — every gallon of the shift accounted for on one screen. Line losses get adjusted, not hunted.

Verified shifts post to accounting in one click. Deliveries, BOLs, and pricing land in QuickBooks, NetSuite, iRely, PDI Enterprise, Bookworks or even the legacy systems — with product, customer, ship-to, gallons, and price already on the record.

Billers convert, they don’t create. Sales orders arrive built; your team turns them into invoices.

Watch the video to see how FleetPanda helped the billing team of Moffitt Services

Product

Carl Kleimann

Owner/Partner

From dispatch to accounting- digitize workflows for speedy invoices

Error-free invoices with simplified shift reconciliation processes

The dispatch portal provides a paper-trail of each shift including driver log-in times, inventory at the beginning and end of every shift, loads, deliveries and driver notes. Much like a general ledger, it helps you account for every drop of fuel dispensed and adjust shift gallons to balance any kind of line losses without manually reviewing paper-tickets, manually reconciling shifts and getting on constant calls with drivers. This minimizes invoicing errors, enables same-day billing/invoicing and in turn speeds up cash flow.

Automated dispatch-accounting sync for quicker invoicing

The shift board gives you real-time order status visibility, consolidating different order stages (like active, complete, verified – based on what you want to see). You can push out all verified shifts to your accounting system in a single click. That speeds up invoice processing, ensures customers are billed accurately and automates data flow from dispatch to accounting, eliminating manual effort.

Single source of truth for all data with dispatch-accounting systems integration

Bridging dispatch and accounting systems enables seamless data flow between the two systems. Your operations teams no longer have to go through tedious tasks like hand-keying data into the back office systems or worry about double-data/inaccurate data entries

We aimed to improve our order to invoicing to cash turnover timeline. The longer it took for invoices to go out the door, the longer it took for the money to come in. And to achieve that, we needed to find ways to streamline the entire order process from beginning to end. FleetPanda helped our billing to become more efficient and seamless.

Alex Salazar

VP of Operations at 3L Energy Solutions

Why customers love FleetPanda’s billing and invoicing system:

Integration capabilities

Custom-built integrations that ensure smooth data flow between dispatch and accounting, eliminating manual data entry challenges with legacy systems that lack integrations.